Memorandum is the Latin word for “something to be remembered"
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1. Memos can be written for a number of reasons Info staff about decisions/actions/events.
2. Request information / action /events.
3. Remind staff of action needed/procedures/changes
in policy.
CONSTRUCTING MEMOS:
You must know the following things.
What is the Reason for Writing?
1. Who is your Audience?
2. Can be low-tech,
high-tech or multiple
3. Better to provide a
parenthetical definition with terms.
4. What response do you
expect from your Audience?
5. Some companies use a
standard form while others have their memo printed on their letterheads.
6. The memo may be on a
half sheet or a full sheet.
7. Basically, the memo
consists of two parts–The identifying information at the top–The message itself
FORMAT:
TO: If your memo is going to more than one reader, make sure you list
them in the order of their status in your company
FROM: Write your name (and job title, if necessary for the
reader.) You may write your initials after your typed name to verify the
memo comes from you
DATE: Give the full calendar date
SUBJECT: This serves as the title line of your memo. Summarize
your message/purpose precisely
STRATEGIES FOR MEMO ORGANIZATION:
1.Introduction
1. why are you writing
2. State briefly what are
you writing about
3. State briefly any
background information needed
2.Discussion
1. Explain what you want to
say.
2. State what is important,
who
3. will be affected, what
caused it
4. Indicate why changes are
necessary
5. Give precise dates,
times, locations, and costs
3.Conclusion
1. Summation statement
(Complimentary / Directive)
2. Request a reply by a
specific date
3. Provide a list of
recommendations
4. Inform reader what is
next and when
Ask readers to call if they have questions
Circular of Leave without Intimation
Greetings! How are you? We hope and pray the goodness for you in your lives. We are one and together we run the system as our company’s motto brags! We are caring and believe in the weaknesses or the emergencies of our workers which they face in their respective lives but it is to intimate that no further leave will be entertained if got without prior intimation to the governing body. If the same act is repeated in future please think of yourself as not a part of this system!
Best Regards.
Office Note Regarding Office Leave without Informing by HR
Dear Employee,
This is not a good sight to see that employees taking the intensity of work at office, lightly. We have observed that you are not coming to office from two days without giving any prior notification of your leaves. We here at company, believe in the employees who commit to their challenging work with all honesty and never take surprising leaves without notifying the office management. This is considered extremely un-professional and childish and does not comply with rules of company. This office has some rules to obey and some disciplines to maintain so the environment is not distorted by any means. In any case of emergency as per the policy of company, employee need to inform other day of being absent and if employee doesn’t coordinate or go by company rules then separation with company is the sole situation we find better. Warning letter will be issued to you, if same behavior seen again.
Robert john
HR Head
Circular of Leave without Intimation for Teachers
Miss——————
Good day! We hope you all will be satisfied in your lives and departing the true essence of knowledge in its true spirit. Teachers are the backbone of all educational institutions and we are mindful of their hectic routine and mental pressure. Granting and taking of leaves is a common activity and is valued everywhere, but without intimation to the high ups is not a good thing and will not be entertained in positivity in the near future. Your healthy compliance in this connection is required by the administrative staff. Thanks.
Circular of Leave without Intimation for Students
Greetings! How are you all? Young minds are fresh and receptive in their nature for their brains are like blank slates on which anything good or bad could be written or imprints upon. Teaching is a river which flows into sea and knows no reverse path so we recommend you not to take un-necessary leaves and especially without intimation to the teaching or administrative staff. We hope you will take care of this reminder in the future. Wishing you days filled with knowledge and wisdom to be imparted to you by your teachers!
Best Wishes,
Internal Memo Format Letter
Ms. Huma Rana.
Incharge Resource Department,
Rehman Foundation.
Date:____________
Subject: This is with reference to explanation of late coming / early leaving during working hours from:
- Mr Jamil Shah
- Mr Rashid Nawaz
- Mr Nasir Munir
This is office internal memo, if any staff member has to go out of institute on duty, for any collection, visit etc, They should go with your permission/ information in advance and you are requested that if this time coincides with their arrival and departure please inform Mr Saqib Hassan about their late arrival and early departure so that he may be able to make necessary entry and do not place any red mark.
We have proforma for such assignment/ duties which you may fill in and send it to me through Mr Saqib. This will streamline departure and arrival time not only for Officers of Resource Development Department, but also other sections as well.
Office Memo for Late Arrivals
RS/23454/450
2nd March 2015
Office Memo
The Arrival time for all admin & management staff is 8.30 am, however it is observed that many members of admin staff are not coming on duty by 8.30 am. There will be no deductions for February 2015 on the basis of yellow marking however it will be strictly applicable from March 20115 on wards.
The staff is once again reminded to arrive 5-10 mints before designated time.
HR Department.
Sample Proforma For Late Comers
A sample of proforma for late comers, to be filled by late comer and authorized by higher authorities. Reasons of approval of late coming reasons are mentioned.
Information Scheduled Working Hours:
All Visits/ Duties/Assignments should be pre-arranged with written record unless emergency prohibits. Please submit request to Hon. CEO through department Head.
Date: ______
Period of Assignment:
From: ____
To: _____
Specify Reason, Please: ____________
Staff Member’s Name and Signature: ____________
Signature of Department Head: ______________
Approved: ___________
Not Approved Reason: _____________
2nd March 2015
Office Memo
The Arrival time for all admin & management staff is 8.30 am, however it is observed that many members of admin staff are not coming on duty by 8.30 am. There will be no deductions for February 2015 on the basis of yellow marking however it will be strictly applicable from March 20115 on wards.
The staff is once again reminded to arrive 5-10 mints before designated time.
HR Department.
Sample Proforma For Late Comers
A sample of proforma for late comers, to be filled by late comer and authorized by higher authorities. Reasons of approval of late coming reasons are mentioned.
Information Scheduled Working Hours:
All Visits/ Duties/Assignments should be pre-arranged with written record unless emergency prohibits. Please submit request to Hon. CEO through department Head.
Date: ______
Period of Assignment:
From: ____
To: _____
Specify Reason, Please: ____________
Staff Member’s Name and Signature: ____________
Signature of Department Head: ______________
Approved: ___________
Not Approved Reason: _____________
Late Comer Memo for Marketing Persons
Date…
Mr. Aslam Zahid.
Manager Marketing Department,
Roshni Association.
Subject: This is with reference to daily schedule of late coming / early leaving /Arrival & departure timing /during working.
It is ordered by management for marketing employee to come office at time and mark their attendance, make their daily schedule of visit & submit in front of manager. If any employee will not follow time schedule, he/ she have to pay penalty & notice will be issued to him/her one has to tell his visit and meeting schedule by phone call, and should strictly achieve target given by management.
This order is hard & fast rule and must be obeyed. A proper daily visit plan must be submitted. One has to mark attendance even before taking off should have to be present in office before half an hour of office off timing. Three (3) late arrival & departure attendance will be considered as one leave. Strict action will be taken in case of any ignorance regarding memo.
Manager Human Resource.
Signature__________
Mr. Aslam Zahid.
Manager Marketing Department,
Roshni Association.
Subject: This is with reference to daily schedule of late coming / early leaving /Arrival & departure timing /during working.
It is ordered by management for marketing employee to come office at time and mark their attendance, make their daily schedule of visit & submit in front of manager. If any employee will not follow time schedule, he/ she have to pay penalty & notice will be issued to him/her one has to tell his visit and meeting schedule by phone call, and should strictly achieve target given by management.
This order is hard & fast rule and must be obeyed. A proper daily visit plan must be submitted. One has to mark attendance even before taking off should have to be present in office before half an hour of office off timing. Three (3) late arrival & departure attendance will be considered as one leave. Strict action will be taken in case of any ignorance regarding memo.
Manager Human Resource.
Signature__________
Late Comer Memo For Marketing Persons
Internal Memo for Late Comers
Dear Member,
It is seen by the duty in charge of Daily Attendance that you are not performing your duty well as coming half an hour late on the job from the last five days. If you are not on time it directly means that you are not doing quality work that is expected from you. It is the first notification served to you as reminder, but next time you will be taken seriously by the administration. Good Luck!
Best Regards
Dear Member,
It is seen by the duty in charge of Daily Attendance that you are not performing your duty well as coming half an hour late on the job from the last five days. If you are not on time it directly means that you are not doing quality work that is expected from you. It is the first notification served to you as reminder, but next time you will be taken seriously by the administration. Good Luck!
Best Regards
Memo of Fine for Late Comers
To: (Name and department)
From: (Name and department)
Date:
Subject: Memo of fine for late comers
This memo is to remind all employees that the customary working hours within our firm are 9am to 5pm. We expect from all workers to arrive on time and show punctuality and not leave early at the end of the day, before the ending timings of office. It is essential for all employees to be aware of timings and follow the rules and regulations of their job timings.
Early departure does negatively affect your personal review. Statements regarding your working hours can either be positive and lead to an increase in your salary at review time, or negative and lead to no raise or even to disciplinary action. In case of non-observance of timings penalty would be charged from the employee and it may lead to warning letters in future.
We regret to pass this letter and consider that in future we should not have to.
Human Resource Department.
Signatory: ——–
From: (Name and department)
Date:
Subject: Memo of fine for late comers
This memo is to remind all employees that the customary working hours within our firm are 9am to 5pm. We expect from all workers to arrive on time and show punctuality and not leave early at the end of the day, before the ending timings of office. It is essential for all employees to be aware of timings and follow the rules and regulations of their job timings.
We regret to pass this letter and consider that in future we should not have to.
Human Resource Department.
Signatory: ——–
Coming Late at Office Email Memo
To: _____
From: __________
CC: ___________
Message:
kindly be informed that it has been observed that Eng’r. Muhammad Khalil Rana (Head of Electrical Dept) & Mohamed Raza (Secretary –Electrical Dept) are not following the company rules and regulations, daily they are coming late at office around or after 10:00am and also the same has been repeated in the second shift too.
It is kindly requested to take the necessary action as per the company rules and regulations and issue them the warning letter if the same will be repeated again in future strictly action will be taken according to the rules and regulation of our Company.
Your utmost cooperation for this matter is highly appreciated.
Thanks & Regards,
Deputy Manager of Engineering Dept
Memorandum for Late Comers Students
To Whom It May Concern,
It has been noticed that most of the school students, especially those who attend higher and secondary school classes, have been arriving late. The school starts at eight a.m. sharp and the morning assembly is to be attended by all students. It is intolerable that some students do not consider it essential to arrive until after the assembly has ended and the national anthem has been said.
It is hereby being notified that in the future attendance will not be marked for those who arrive after the school commences. Strict fine policy shall be administered and students will not be granted permission to participate in extracurricular activities if it is found that they are negligent in their duties or not punctual. The qualities that this school values and inculcates in its students are foundational. We respect discipline and expect nothing short of this from those who study here.
The Principal,
Good Hall School
Faisalabad, Pakistan.
From: __________
CC: ___________
Message:
kindly be informed that it has been observed that Eng’r. Muhammad Khalil Rana (Head of Electrical Dept) & Mohamed Raza (Secretary –Electrical Dept) are not following the company rules and regulations, daily they are coming late at office around or after 10:00am and also the same has been repeated in the second shift too.
It is kindly requested to take the necessary action as per the company rules and regulations and issue them the warning letter if the same will be repeated again in future strictly action will be taken according to the rules and regulation of our Company.
Your utmost cooperation for this matter is highly appreciated.
Thanks & Regards,
Deputy Manager of Engineering Dept
Memorandum for Late Comers Students
To Whom It May Concern,
It has been noticed that most of the school students, especially those who attend higher and secondary school classes, have been arriving late. The school starts at eight a.m. sharp and the morning assembly is to be attended by all students. It is intolerable that some students do not consider it essential to arrive until after the assembly has ended and the national anthem has been said.
The Principal,
Good Hall School
Faisalabad, Pakistan.
Official Memo for All Employees
Subject: Employees Identity Card
All Staff Members,
This is to inform you that all employees are strictly forced to wear employee identity card during office hours.To display his/her identity card is must and non-conformance of this may cause fine of Rs. 200/day. Administration has received strict orders from management due to security reasons. The implementation will start from Monday, and will hope that everyone will follow the rule and take it seriously.
Administration.
Fiffa International.
School Notice for Parents Regarding Outstanding Dues
Assalam-o-Alaikum
Dear Parents,
It is to inform you that school is going to announce annual result of your child. In order to avoid any inconvenience on the result day, you are requested to deposit the outstanding dues of your child on priority basis.
Regards,
Administration
Official Notice from School for Parents
Dear Parents,
For your convenience the School Copies & Stationary are available from Thursday 18th of June 2015 from 09:00 to 12:00 from the school bookstore.
Note: Book store will remain open on Saturday 20th June 2015.
Best Regards,
Memo Format Letter for All Club Members
Dear Sir/Madam,
We would like to share with our worthy members that the Government of the Punjab has imposed General Sales Tax(GST) on the Club Services/Sports, therefore, we are compelled to charge GST on all services including sports subscriptions and other fees/charges @ 16% w.e.f 1st July, 2015 in order to comply with the relevant provisions of the Punjab Sales Tax on Services Act,2012. The Club Management is endeavoring hard to approach the authorities concerned for some relief on GST on sports which has already been promised by the Chief Minister of the Punjab. Any development/relief provided will be communicated to the members and appropriate adjustment will be made, accordingly.
Thanking You
Internal Memo Format Letter for Marketing Employees
Date: _____
From: ______
To: Employee Name and Designation
Subject: Fund Raising through Efficient Management of Donation Boxes
While signing incentive reports for the month of _____.It was observed that out of 250 donation boxes only 50 were cleared. This is potential source of income for ….(organization name)……. I would advised you to kindly pay special attention to this aspect of fund raising. It was decided in the past that every donation box site will be cleared at least twice a month. I hope this aspect will receive special attention.
Regards,
Chairman
Organization Name:________
Internal Office Memo for Purchase Department
Office Memo
There is laid policy for purchase & repair. All purchases, repair and maintenance related requisitions should be processed through the CEO office.
No requisitions or bill be signed & paid without prior permission in writing.
This is strict compliance.
Chairman
Office Note from Human Resource For Employees Record Updating
Dear Employees,
In reference of record updating, three latest passport size photos of all employees are required.Please write your name designation, department and phone number on the backside of one photo. You are required to submit your photos at your department head latest by 20th Feb,2015.
Thank you
Farooq Ahmed
Manager HR
Office Order Regarding Air- Conditioner May Please Be Switched Off
Dear Staff,
Electricity bill is touching extreme height.It is requested to economize in this account as much as possible.
Now weather is fairly changed and we can be comfortable with fans. It is advised that Air-Conditioners may please be switched off and use them if it is absolutely necessary.
Chief Executive
Name:– ——–
Sample Office Timing Order
Office timings for admin and resource staff of Roshni Foundation in the month of Ramadan will be as follow:
Administration staff: Mon-Sat (9am to 2 pm)
Resource development: Mon-Sat (9am to 5pm)
By rotation one Resource development officer will be on duty from 9am to 6:30 pm.
Wishing all the members of staff a Happy Ramadan.
Sincerely,
Management.
Signatory
Office Order for Christian Staff Holidays Sample
This is to inform you that Office will remain closed for two days on the eve of Christmas for Christian staff. One day after Christmas leave will be provided. Other staff will attain only single holiday of Christmas day and will continue to office the other day.
Wishing all the members of staff a Happy Christmas.
Sincerely,
Management.
Signatory.
Sample Office Order for Farewell Contribution
Staff members are directed to contribute Rs. 500 each person for the farewell ceremony of Mr. Ali Hakim organized on 5th July, 2014.
Timings: 5pm-9pm
All staff is cordially invited to participate.
Sincerely,
Management.
Signatory.
Office Order Regarding Saturday’s Holiday
It is to informed to all concerned that the office and factory will remain opened on Saturday, June 28, 2014 and this holiday will be adjusted with Eid holidays.
Admin Department
Official Memo For Eid Holidays
Subject:_______
Dear Staff,
Rehman Foundation, Karachi office and Lahore office will remain closed from Monday 28th July to Friday 1st August 2014(inclusive). on account of Eid holidays.
Marketing (funding) Department will work till the day before Eid with their own internal arrangements and shall be closed from Eid day till 2nd August 2014.
A happy Eid to all the members of staff.
President:
Rehman Foundation
Official Memo For Employee Furnal
All Staff Members,
This is to inform you that our senior manager Administration Abdul Qayyum passed away on 18th of July in Islamabad.
Namaz-e-Janaza will be offered after Namaz-e-Zohar 1.30 pm on 21st of July at Main Mosque in Masjid Chowk, Block E, Phase 1 DHA Islamabad.
You are all requested to pray for the deceased and join for his Namaz-e-Janaza.
May Allah bless the family with patience and may his soul rest in peace. Aameen
Sincerely,
Management.
Signatory.
Employment Induction Request Email
Human Resource Manager,
With reference to our telephonic conversation, kindly arrange to prepare the employment induction of the following below mentioned designations.
Designation: Site Project Manager, Site Supervisor
Salary Package( 1000$-1200$)
Your utmost cooperation on this matter will be highly appreciated.
Warm Regards,
Helmy Joseph .
Deputy Projects Director
Extension: 329
Request Email to Release Passport for Visa Process
Subject: Release Passport for Visa Process
Dear Sir,
Thanking you in advance for your usual cooperation.With reference to the above mentioned subject, kindly be informed that I need my passport for the process of Australia Visa in order to meet my son in this case, Kindly allow to release my passport for visa endorsement process in Australian Embassy In Jeddah.
Thanks & Regards,
Eng’r. Arshad Iqbal
Site Engineer
Email for Internet Access During Office Hours
Subject: Request for Internet Access
Sir,
With reference to the above mentioned subject, kindly arrange to provide an Internet Access to Mudassar Azeem (Structural draftsman) Civil & Structural Dept. Purpose helping engineering software (AUTO CAD 2014, Revit Structure 2014).
Thanks & Regards,
Mudassar Azeem
Structural Draftsman
Permission Slip for Marketing Sales Employees
Subject: Approval of Outdoor Visits through Permission Slips
All Marketing Staff,
If any of the employee leave from the office without taking the approval from management strictly action will be taken according to the company rules and regulations.With reference to the above mentioned subject, kindly be informed that no permissions will be accepted for the site visits or for any business meeting till it have been approved from the Top Management. The head of department will prepare and issue an interoffice memo for the purpose of the meeting and site visit with attendees’ name before minimum one day from date of meeting and delivered to Eng’r. Magdi Hassan (Projects Director) in order to get the approval from the top management.
Best Regards,
Eng’r. Rana Ali(Deputy Projects Director)
Email for Projects/Enquiries Status
This instruction email by Mr Abraham (Projects Director), kindly submit the status of the Enquiries received and the offer submitted to the client during the vacation period of Mr Pitter. Also, kindly submit the list of projects awarded to MTMM during last two (2) months with the Hard Copy of Contract of Agreement.
The above mentioned will be submitted maximum by tomorrow (i.e. Thursday, 2nd January 2014).
Best Regards,
Head of Civil & Structural Dept
Email to Arrange a Car with Driver
Subject: | Request to arrange a Car with Driver | |
Message:
With reference to the above mentioned subject, you are kindly requested to arrange a Car with driver on upcoming Wednesday, Early Morning (i.e. 12th August 2015) @ 06:00am in order to attend the meeting at MADA Gypsum Office In Yanbu.
Your kind assistance for this matter will be highly appreciated.
Best Regards,
Mr. Ayman M. Johnn
Manager of Engineering Dept
Request Email to Update the Specification of the PC
IT Manager,
With reference to our discussion, please be informed that the specification of the desktop which is in my used is not performing well according to my requirements due to the following mentioned below:
- The speed of the system is too slow
- Storage capacity on near to end
- It take several minutes even to open an email
- Some time the system becomes hanged and not responding in order to proceed or to continue my work and May it will cause lose the data or something else.
You are kindly requested to arrange for the new system or update the specifications of my PC which is in my used. The specification of the system is attached for your reference.
Your anticipated cooperation for this matter will be highly appreciated.
Best Regards,
Ajmal Khan
AutoCAD Operator
Request to Arrange for the Business Cards
To:________
From:_________
CC:__________
Subject: Request to Arrange for the Business Cards
Dear Sir,
With reference to the above mentioned subject, you are kindly requested to arrange for the business cards (In Arabic & English Both). The details are as follow:
Sr. No- | Name of Engineer- | Designation- | Mobile |
1. | Mustafa Rasheed | Project Manager | 0503 678543 |
(?????? ???????)
??? ?????? | ??????? | ??? ??????? | ????? |
0503 757 573 | ???? ????? | ?. ????? ???? ?????? ???? | 1 |
Your utmost cooperation for this matter will be highly appreciated.
Best Regards,
Mr.Mustafa Rasheed
Project Manager
Request to Deposit Amount Against Tender Documents
Project: | Supervise the Implementation of Sewage Projects | |
Subject: | Request to Deposit 6,000 SAR for the Tender Documents | |
Respected Sir,
With reference to the invitation received from National Water Company dated 2nd April 2014, regarding the above mentioned project (See the attachment for your reference), kindly arrange to deposit an amount of 6,000 SAR (Six Thousand Saudi Arabian Riyals) on the below mentioned account details in order to collect the Tender Documents for the above mentioned project.
Also, kindly be informed that the last date of the submission of the offer is 1st May 2015.
Beneficiary Name: National Water Company (NWC), Madina & Taif Business Units (MTCBU)
Beneficiary Address: Madina(MTCBU), Saudi Arabia, P. O. Box 1367, Madina 21955
Telephone: 00966 123456789
Beneficiary Bank: Banque Saudi Fransi (BSF)
Account No: P123450000 000 927 8370 1194
Swift Code: BSYUPHYU
Thanking you in advance for your usual cooperation.
Best Regards,
Eng’r. Ali Hassan Eng’r. Ayan Ali
Projects Director Deputy Projects Director
Email Request to Arrange Lunch for Employees
Date | 26th May 2015 | Ref No: | IOM/05-2015/980 | |
To: | Procurement Dept | Origin | Engineering Dept. | |
Attn: | Mr. YahyaHead of Procurement DeptMr. Ali Khan | From | Eng’r. Eng’r. Ali HassanManager of Engineering Dept | |
| ||||
Project: | Fire & Safety Consultation | |||
Subject: | Request to Arrange for Lunch | |||
Dear Sir,
With reference to the above mentioned subject, kindly be informed that our supporting staff will continue their work in break time from 01:30 pm up to 05:00pm in order to finalize our tasks’ for the above mentioned project. You are kindly requested to arrange for the lunch for (4 Persons), the lunch time is from 02:00pm up to 02:30pm.
Your utmost cooperation on this matter is highly appreciated.
Best Regards,
Eng’r. Ali Hassan
Manager of Engineering Dept
Request Email for Taxi Fare
Project: | Site & Supervision of Arar Airport |
| |
Subject: | Taxi Fare |
Sir,
With reference to the above mentioned subject, kindly arrange to release the taxi fare (original invoice is attached) which was been spent during the travel to handed over the laptop of the Arar site to our engineer in — ———–
The detail of the invoice is given below:
Sr. No | Description | Invoice Value | Notes |
1. | Address | 40.00 | Invoice is attached |
Total: | 40.00 | Invoice is attached | |
You are kindly requested to reimburse the above mentioned invoices.
Thanking you in advance for your usual cooperation.
Best Regards,
Admin Manager
Flight Booking Reservation Email
Message:
Subject: | Flight Booking Reservation | |
With reference to the above mentioned subject, Please arrange for the flight booking reservation for. Mohd Abdul Raja (Head of Electrical Dept).
The schedule of his travel is mentioned below:
Name of Staff:
Sr. No | Name of Person | Designation | Travelling Date | Mobile | Attendances Status |
1. | Mohammed Abdul Raja | Head of Department | Friday 25th August 2015(Evening) | 0443 678904 | Confirmed |
Note: The flight will be reserved one way only.
Thanking you in advance for your usual cooperation.
Best Regards,
Head of Electrical Dept
Scope of Work Information Email
Subject: | Scope of Work | |
All Concerns,
With reference to the above mentioned subject, kindly find the below given link to download the scope of work received from our client regarding the design review consulting services for the GEMS Plant located in Lahore Industrial City.
Link: —————-
You are kindly requested to review and evaluate the received information/data and send your feedback maximum by upcoming Sunday (i.e. 05th July, 2015) in order to prepare our comprehensive and competitive technical & commercial proposal accordingly.
Also, you are kindly requested to appoint one person from your dept to attend the meeting with GEMS on upcoming Monday (i.e. 6th July 2015).Thanking you for your anticipated cooperation for this matter, for further clarification don’t hesitate to contact undersigned.
Best Regards,
Coordinator Project
Joining of New Person for Site Work
Subject: | Joining of New Person (Surveyor) at Al Sugar Site |
Message:
With reference to the above mentioned subject, kindly be informed that Hassan Ali (Surveyor – Al Sugar Site) will report on upcoming Sunday (i.e. 4th May 2014). His last working day at Multan Sumou site is last Thursday (i.e. 1st May 2014). Whereas, Saturday (i.e. 3rd May 2014) he take permission for his personal intention.
This is for your information and record.
Best Regards,
Mr. Haji Ali
Deputy Projects Director
(Mobile: 033445567)
Joining Job Email after Annual Vacation
Subject: Joining Job after Annual Vacation
Dear Sir,
Please be informed that Mr John Petter (Senior Structural Supervisor) is reported / Joined duty at Head Office in Structural Dept today (i.e. Wednesday, 29th July 2015) after his annual vacation.
This is for your information and consideration.
Best Regards,
Admin Human Resource
Withdrawal Job Resignation Email
Respected Sir,
With reference to my last resignation via email/06/2013 dated 30th June 2013, regarding “Resignation of My Services”, kindly be informed that as per the discussion with —————-yesterday (i.e. Monday, 16th September 2014), I am agree to withdraw my resignation.
Thanks & Regards,
Ahtisham
Secretary \ Doc. Controller
Monthly Invoices Status Update Email
Subject: | Monthly Invoices Status |
Dear Sir,
With reference to the above mentioned subject, kindly update the latest regarding all of your projects Monthly Invoices Status maximum by Thursday (i.e. 19th December 2013).
This is for your information and follows up.
Best Regards,
Arshad Khan
Acting Projects Director
Email for the Maintenance of Accommodation Air Condition
Subject: | Invoice for the Maintenance of Accommodation Air Condition | |
Message:
With reference to the above mentioned subject, kindly find herewith attached the original invoice which has been spent for the maintenance of the air condition in accommodation.You are kindly requested to reimburse the payment which was done by me to the technician with an amount of 180.00 SAR (One Hundred Eighty Saudi Arabian Riyals) yesterday (i.e. Friday, 31st July 2015).
Your kind cooperation for this matter will be highly appreciated.
Best Regards,
Maintenance Department
Delegation Visit Detail Email from Head Office
Subject: | Royal Commission Delegation Visit to Head Office | |
All Department Heads,
Please be informed that a delegation from Royal Commission is visiting MTMM Head Office by upcoming Sunday (i.e. 22nd February 2015).
It is requested to all Managers, Head of Departments, and Engineers & Technical Supporting Staff to make your present necessary at office during the visit of Royal Commission delegation.
Thanks in advance for the anticipated attention on this matter.
Best Regards,
Head Office
Sample Memo Asking for Charity
To: All Staff Members.
Subject: Contribution for Flood Victims.
From: Management.
Date: 3rd August, 2014.
Dear Staff Members,
I am writing to let you people know about the campaign started in our organization regarding the recent disaster in order to contribute for helping the flood victims. It has been nearly a week since the destructive rain and flood made a lot of damage in various areas of our country. The gale force water ripped the roofs off of homes, uprooted trees and brought down power lines in our hometown.
People are homeless and helpless. The villages have been totally destroyed and people are residing under the sky, and asking for help. The total cost to the local economy is still being calculated and many experts suspect that the total impact will run into the many billion rupees.The foundations of houses were critically damaged from the rising waters. The entire area was flooded with a storm surge.
We are thankful for the many organizations from and across the country have pledged their support to our community. Being humans it is our duty to be right there when our people are in need. Kindly, make generous contributions in this regard.
Many Thanks.
Management.
Sample Memo for Contribution
To: All Staff Members.
Subject: Contribution for Earthquake Victims.
From: Management.
Date: 6th August, 2014.
Dear Staff Members,
This is to inform that you all know about recent disaster in Kashmir. It has affected thousands of people and economy of billion rupees has been devastated. This is a severe loss of our homeland and our native people.
Management has decided that in this holy month of Ramadan in form of zakat or donation, Rs. 500 from salary of each employee would be deducted as contribution in this regard.
We hope that it would not cause any problem or issue to any of you. You may contribute generously in this noble cause.
Thankyou.
Management.
Memo Assigning a New Officer In-Charge
Dear Staff,
It is written to highlight an important issue. As you are well familiar with the situation we had after fire at our Texas branch, things are shambles for management right now. We have to arrange all the supplies and resources for the re-functioning of Texas branch but we are emphasizing on first getting the employees back to work in small office. As you know about this predicament, we have decided to make you a new officer in charge for the small occupied office in Texas. Your performance on the duty is up to mark and your projects completion is as pure as the driven snow. You’re unblemished and flawless work has made us appoint you as in charge of new office in Texas. I would like to discuss more about this with you in person. Please come to my office, whenever you are free.
Regards,
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Memorandum Example Assigning a New Officer-In-Charge
Respected Team Members,
This memorandum is written to inform you about a complicated situation. Our office in Ontario has lost its Finance Manager due to his resignation. His medical condition was not quite good so he had to leave the office on last minute resignation. As this uncalled situation was unpredictable so we have to make some intrepid choice right now. We urgently need a finance manager in Ontario and for that, we request you to take this position for an interim term of two months. Your experience in finance department has given us surety that you can handle this job well until we find right candidate for this job permanently. We want to discuss more of the details with you before you consider this request. I want to discuss some important parameters of this job with you. I would like to give you written memorandum to give you full authorization
his job temporarily.
Warm Regards,
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Business Memorandum Sample Format
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