Job Applications

What is a job application letter?

An application letter is a standalone document you submit to a potential employer to express your interest in an open position. The job application letter explains who you are as a professional and an individual. The letter should highlight your achievements and skills, helping to get the attention of the hiring manager or recruiter responsible for reviewing applications. When written well, this letter explains to the reader why they should ask you in for an interview and highlights the key qualifications that make you a fit for the role.

A job application letter can impress a potential employer and set you apart from other applicants. In your letter, you may also want to show your familiarity with the company to which you’re applying. You can talk about how your professional goals and aspirations align with the company’s goals. It’s important to use your job application letter to showcase aspects of your personality.

1.            Application for Part Time Job

2.            Application for Rejoining Job

3.            Application for School Teacher Job

4.            Application for a Post of Lecturer

5.            Application for the Post of Driver

6.            Application for the Post ofMarketing Officer

7.            Application for The Post of Office Assistant

8.            Application for the post of principal

9.            Application for The Post ofPsychologist

10.         Application for the Post of SubjectTeacher

11.         Application Letter for SecurityManager

Job application letter tips

When preparing a job application letter, follow these tips to make sure your letter includes the information a hiring manager needs:

1. Emphasize your skills and abilities

An application letter is your opportunity to sell yourself as an excellent candidate for the open position. Include specific examples of situations in which you applied your experience, abilities and skills to benefit the organization. It is also helpful to include data that supports your claims.

 

2. Stay concise

Although it may be tempting to include a lot of detailed information about yourself, it is important to be concise. If a hiring manager receives a letter that is multiple pages, they may not take the time to read it. A brief letter is more manageable and appealing.

 

3. Proofread the letter

Since this letter is serving as your first impression, you want to make sure It is as positive as possible. Make sure your letter does not have any grammatical or spelling errors to avoid a potentially negative first impression.

 

4. Review the job listing keywords

Most job postings will include certain skills and abilities that the hiring manager and supervisor want applicants to possess. Including these keywords in your application letter helps to show the person reviewing it you would be a good fit in that specific role.

5. Send a letter for every position to which you apply

Unless a job posting specifically states not to send an application letter, it is smart to send one for each job to which you apply. This letter offers the opportunity for a potential employer to learn more about you and gives you the chance to set yourself apart from other applicants.

How to format an application letter

When writing an application letter for a job, follow these steps to make sure you include information about yourself and your professional experience that will appeal to a hiring manager:

Use a professional format.

Create the heading.

Address the letter to the hiring manager.

1. Use a professional format

A job application letter should be more professional than a thank-you card or an email to a coworker or friend. The alignment of the document should include single spacing, one-inch margins and left alignment. It’s best to use a professional and traditional font, such as Times New Roman, in a size from 10 to 12 points. Try to keep your job application letter to one page. When a hiring manager reviews your job application letter, they will get their first impression of you as a potential employee, so take time to format it professionally and keep it concise.

2. Create the heading

Use a formal business heading for your job application letter. The heading should include your name and contact information, the date and the company name and address. If you send your job application letter via email, you can eliminate your name and contact information from the header and put it at the bottom of the email after the signature instead.

Example header:

[Your name]

[Your city and ZIP code]

[Your phone number]

[Your email address]

[Date]

[Name of hiring manager or supervisor]

[Title of hiring manager or supervisor]

[Company name]

[Company physical address]

 

By including a professional and detailed heading, you can make it easier for the hiring manager to follow up with you regarding the position.

3. Address the letter to the hiring manager

In your research, try to find the name of the person reviewing applications for the job. Address your letter to this person with a common business greeting, such as “Dear Mr./Ms.” and their last name. If you’re unable to find their preferred gender pronouns (she/her, them/they) of the individual reviewing your application, you can use “Dear [first and last name]” or “Dear Hiring Manager.”

How to write an application letter

§  Review information about the company and position

§  Open the letter by describing your interest

§  Outline your experience and qualifications

§  Include aspects of your personality

§  Express appreciation

§  Close the letter

1. Review information about the company and position

It’s best to write a new application letter for each position you’re applying for so you can include pertinent details and show your interest in the particular open role. Spend some time reviewing the company information, which you can likely find on the website, as well as the position listing. Compare your qualifications and experience with the list of skills in that posting. You may also want to think about specific experiences that have prepared you for the role, such as leading a team or managing a major event.

2. Open the letter by describing your interest

In the first paragraph of your letter, mention the job title for which you’re applying and where you saw the position posting. Include your specific interest in the role and company so the reader knows this is not a generic application letter. Briefly state the main experience or qualification you have that makes you a good fit. This is the section that will draw in the hiring manager as the reader of your application letter, so it is important to appeal to that person quickly and succinctly.

Example: “I saw the posting for the marketing intern role on my university’s online job board, and I am very interested. I’m drawn to your company’s mission of innovation and putting the customer first. I am in my final year of earning my bachelor’s degree in marketing with a minor in communications, so I feel my educational experience has prepared me to work in a fast-paced marketing department like the one within your organization.”

3. Outline your experience and qualifications

The next few paragraphs of your letter should highlight your experience, qualifications and skills, positioned in a way that aligns with the company’s goals and mission. For example, if you are applying for a job with a nonprofit organization that provides educational opportunities to underserved community members, you could talk about your experience with nonprofit organizations or educational offerings. Since a job application letter should stand on its own without a resume, it’s helpful to include details about your experience that relate to the position to which you’re applying.

4. Include aspects of your personality

As you’re writing your job application letter, consider how you can incorporate aspects of your personality while remaining professional. A friendly and engaging letter is likely to appeal to the reader, especially when they can get an idea of how well you might fit with the team.

For example, in the situation mentioned above, explain in your letter you are good at connecting with children or how you value community spirit.

5. Express appreciation

Before you sign off on your letter, express your appreciation to the hiring manager for reviewing your letter and considering you for the position. The hiring manager is taking time out of their day to read what you have written, so expressing your gratitude for that time spent is a polite and professional way to close the document.

Example: “I appreciate the time you have taken to review my application letter. Since you likely received a number of applications and letters for this open position, I am extremely grateful for the time you have spent reading about me and what would make me a good fit for this role.”

6. Close the letter

Many people use “Sincerely” or “Best” to close the letter, although any professional sign-off is fine to include. The final line of the letter should be your full name. If you submit a hard copy of the letter, include your signature above your typed name. When submitting an application letter via email, you should include your contact information beneath your name, rather than including it in the header.

Sending a job application letter

The format of your job application letter will depend on how you are sending it to the hiring manager or supervisor. If you plan to email the application letter, the formatting will differ from a printed, mailed letter. Your contact information should be at the bottom of an email, beneath your typed full name.

When emailing a job application letter, it is also important to consider what subject line to use to make sure the hiring manager opens the email and reads your letter. When scanning their inbox, the hiring manager will see the subject line you included first, along with your name and email address. The decision to read or delete an email ultimately depends on what subject line you choose, which means it is your chance to make a first impression.

The best subject lines are professional, polite, relevant and concise. When sending a job application email, it is important to include the title of the job into which you are inquiring or for which you are applying. Making your subject line specific also helps the reader categorize the email properly and respond accordingly. Review your subject line to make sure it is free of any errors.

 

Job application letter sample – 1

Job Application for the post of (Write Desired Post Here)

Subject: Application for the Role of {Sales Manager} at XYZ Ltd.

 

Dear Mr./Ms./Mrs. {Recipient's Name},

This is with reference to your job requirement on {portal name} for the role of Sales Manager. I truly believe that my qualifications and experience make me a perfect candidate for the job.

 

I completed my MBA in Sales and Marketing from {Institute Name}. I have worked as an Area Sales Manager and Assistant Marketing Manager at {Company Name}. During my stint as Area Sales Manager, I conceptualized and executed a Customer Engagement Program that resulted in higher sales. As Assistant Marketing Manager, I worked on the planning and execution of a new product launch. With 4 years of experience in B2B sales and marketing, I have an in-depth understanding of the process. I am confident that I will be the right fit for the job.

I have attached my CV to the email for your reference. Please have a look at it.

I hope to meet you and discuss this opportunity further. Thank you for considering my application for the role.

Best regards,

{Your Name}

Mob: {Your Contact Number}

Email Id: {Your Email Address) 

 [Your name]

[Your address]

[Your email address]

[Your phone number]

[Date]

[Name of hiring manager or supervisor]

[Title of hiring manager or supervisor]

[Company name]

[Company address]

Salutation [Dear Mr./Ms.],

[Outline where you saw the job posting and express your interest in working in this role.]

[Discuss some of your qualifications that would make you a good fit for the job.]

[Describe your past experience in a way that emphasizes your personality and skills, while also showcasing how you align with the goals of the company.]

[Express your appreciation to the hiring manager for reviewing your letter. Include any follow-up information, if applicable.]

Closing [Sincerely, Best]

[Your signature]

[Your name (printed)]

Job application letter sample - 2

Job Application for the post of (Write Desired Post Here)

Use this sample job application letter to help inspire you to write your own:

Lee Jimenez

483 Apple Street

New York, NY 10001

(212) 555-8965

Lee.jones@email.com

September 15, 2019

Sarah Jenkins

Recruiter

Rogers Consulting

901 Main Street

New York, NY 10001

Dear Ms. Jenkins,

I am reaching out to you regarding the posting for the human resources consultant position I found on Indeed.com. I have a great interest in this position and would appreciate your consideration as a candidate for the role.

In my previous experience, I worked in human resources departments to provide support across several different industries. I have worked in my current role as a human resources generalist for the past four years. Prior to this job, I worked as a human resources assistant for two years, which shows my ability to advance in my career.

I have a strong passion for helping others, which is why I have found such fulfillment in human resources, providing support to my fellow employees and assisting them in ways that benefit them both personally and professionally. I also enjoy looking for solutions to common HR problems, which I feel would be a great asset in the position with your company. Since this consultant position works directly with multiple clients, assisting them in their human resources needs, I believe my innovative nature and strong skill set will help me succeed.

I have strong communication skills, which are vital to success in the HR field. I also have a bachelor’s degree in human resources from Arizona State University. Throughout my education, I worked with skilled human resources professionals who have shared their insights and experience with me. Some of my strongest skills include my ability to increase employee retention through the improvement of company culture and to develop training and education programs to ensure all employees have access to the information they need to succeed and comply with legal requirements.

I appreciate your time in reviewing this letter and hope to hear from you in regard to the next steps in the hiring process. If you have any questions or need any additional information, please don’t hesitate to contact me.

Sincerely,

Muhammad Asif Khan

Job application letter sample - 3

Job Application for the post of (Write Desired Post Here)

Subject: Application for the Role of {Sales Manager} at XYZ Ltd.

 

Dear Mr./Ms./Mrs. {Recipient's Name},

This is with reference to your job requirement on {portal name} for the role of Sales Manager. I truly believe that my qualifications and experience make me a perfect candidate for the job.

I completed my MBA in Sales and Marketing from {Institute Name}. I have worked as an Area Sales Manager and Assistant Marketing Manager at {Company Name}. During my stint as Area Sales Manager, I conceptualized and executed a Customer Engagement Program that resulted in higher sales. As Assistant Marketing Manager, I worked on the planning and execution of a new product launch. With 4 years of experience in B2B sales and marketing, I have an in-depth understanding of the process. I am confident that I will be the right fit for the job.

I have attached my CV to the email for your reference. Please have a look at it.

I hope to meet you and discuss this opportunity further. Thank you for considering my application for the role.

Best regards,

{Your Name}

Mob: {Your Contact Number}

Email Id: {Your Email Address)

Job application letter sample - 4

Job Application for the post of (Write Desired Post Here)

Subject: Job Application for {Assistant Manager – Supply Chain}

Dear Mr./ Ms./ Mrs. {Recipient's Name},

 

I am writing to apply for the position of Assistant Manager – Supply Chain at your esteemed firm. I got to know about the job role through a member of your team, {Mr./Mrs. Name, Designation}, who happens to be my neighbour.

I have completed my Masters in Supply Chain Management from {University Name}. I worked as a Management Trainee for a year at {Company Name}. At {Company Name}, I gained vast knowledge and experience about supply chain management in an e-commerce field. I was also a part of the team that was responsible for planning and executing new inbound supply chain processes.

Working at your esteemed e-commerce organisation is the dream of every person who wants to make a career in supply chain management. With my experience and skills, I will surely be able to add value to your business.

I request you to consider my application for the role. My resume and cover letter are attached to the email. Please refer to them for more information.

Kindly feel free to contact me for further discussions.

Thank You.

Yours sincerely,

{Your Name}

Mob: {Your Contact Number}

Email Id: {Your Email Address)

Job application letter sample - 5

Job Application for the post of (Write Desired Post Here)

Subject: Application for the Post of {Software Developer}

Dear Mr./Ms./Mrs. {Recipient's Name},

 

This is regarding your post on {Portal} about a vacancy in your company for the role of Software Developer. Please accept my application for the same.

Here is a brief about myself. I have completed B.Tech in Computer Science from {Institute Name}. I secured {Marks/Grade} in my final exams and passed with {distinction/Percentage}.

During my studies, I participated in various tech fests and also won a gold medal for creating an app from scratch in an inter-university tech competition.

I am confident that I have the skills to excel at your dynamic organisation. I have always dreamed of being a part of your company due to the development opportunities you provide. I request you to give me an opportunity to learn and grow at your esteemed firm through this job role.

Please refer to my resume and cover letter, attached with the email, for detailed information.

Thank You.

Yours sincerely,

{Your Name}

Mobile:{Your Contact Number}

Email Id:{Your Email Address)

Job application letter sample - 6

Job Application for the post of (Write Desired Post Here)

Subject: Job Application for the Role of {English Teacher}

Dear Sir/Madam {Recipient's Name},

 

This is regarding your advertisement published in {Portal Name} regarding a vacancy for an English Teacher. I would be glad to apply for the role.

 

Teaching has always been my passion, and I have always been great with students. I have been a Supervisor at {School Name} for 5 years. I have also taught class VI and VII for 2 years earlier. My qualification and experience match your requirements.

 

I have attached my resume for your consideration, and request you to consider my application for the role. If you find it suitable, please feel free to contact me at the below mentioned contact details.

Thank you.

Yours sincerely,

{Your Name}

Mobile: {Your Contact Number}

Email Id: {Your Email Address)

Job application letter sample - 7

Job Application for the post of (Write Desired Post Here)

Subject: Application for the Post of {Data Analyst}

Dear Mr./Ms./Mrs. {Recipient's Name},

I am {Your Name}, and I would like to apply for the post of {Data Analyst} at your esteemed organization.

 

I have 3 years of work experience at {Firm’s Name} where I helped the marketing team with useful insights into their customer base through data analysis. I am adept at data management software like MS Excel, SAS, and Visualr.

I have attached my detailed profile with this email, and I hope to work with you in the future.

Thank you for your time and consideration.

Yours sincerely,

{Your Name}

Mob: {Your Contact Number}

Email Id: {Your Email Address)

Download job application letter sample 5.

Also read: How to become a data scientist

 Job application letter sample - 8

Job Application for the post of (Write Desired Post Here)

Subject: Application for the Post of {Project Manager}

Dear Mr./Ms./Mrs. {Recipient's Name},

This email is in response to your job post about an opening for a Project Manager’s role at your firm. I would like to apply for the same.

My track record of completing every project within the given time and budget proves my efficiency as a Project Manager. I have worked extensively in the social sector as well as with corporate organizations.

 

My skills match your requirements well, and I have attached my detailed profile to this email for your consideration.

I hope to discuss this opportunity with you in person. Thank you for considering my application.

Yours sincerely,

{Your Name}

Mob: {Your Contact Number}

Email Id: {Your Email Address)

Job application letter sample - 9

Job Application for the post of (Write Desired Post Here)

Subject: Job Application for the Post of {Graphic Designer}

 

Dear Mr./Ms./Mrs. {Recipient's Name},

 

I am very interested in the position of Graphic Designer at your esteemed organization. I came across the position via your advertisement in {Portal Name}.

 

Currently, I am working with {Company’s Name}, and I have been handling a wide range of high-profile projects. I have been working on Adobe Creative Suite for the last 4 years. Please find below a link to my portfolio.

{Insert link}

 

I am confident that my skills perfectly match your requirements. I have attached my detailed profile to this email for your consideration.

 

Thank you for considering my application. I hope you find it suitable so that we can arrange a meeting.

 

Looking forward to hearing from you.

Yours sincerely,

{Your Name}

Mob: {Your Contact Number}

Email Id: {Your Email Address)

 

 Job application letter sample - 10

Job Application for the post of (Write Desired Post Here)

Subject: Application for the Post of {Social Media Manager}

Dear Mr./Ms./Mrs. {Recipient's name},

I would like to apply for the position of Social Media Manager at your esteemed firm.

I have been working with {Company name} as a {Designation} for the last {Number of months/years}. I have also been running my own blog page for the last 2 years. Here is the link for the same {Insert link}.

I have a lot of ideas for your social media campaigns that I hope to discuss with you in person. I hope to get an opportunity to use my skills to help your company grow and develop my own skills at the same time.

Please refer to my CV for more information, which is attached to the email.

It would be great if you could arrange a meeting with me for further discussion.

Yours sincerely,

{Your Name}

Mob: {Your Contact Number}

Email Id: {Your Email Address)

Job application letter sample - 11

Job Application for the post of (Write Desired Post Here)

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I am writing to you to inform you of my interest to apply for the job vacancy which you currently have in your company. I saw the ads which you posted on the local newspaper.

I am very much interested in joining your prestigious company since I find that I could be an asset by providing my knowledge and skills. You will find attached my resume and a list of my qualifications.

I look forward to hearing your positive reply soon.

 

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional –

 

 Job application letter sample – 12

Job Application for the post of (Write Desired Post Here)

Subject: Job Application for {Assistant Manager – Supply Chain}

 

Dear Mr./ Ms./ Mrs. {Recipient's Name},

 

I am writing to apply for the position of Assistant Manager – Supply Chain at your esteemed firm. I got to know about the job role through a member of your team, {Mr./Mrs. Name, Designation}, who happens to be my neighbor.

 

I have completed my Masters in Supply Chain Management from {University Name}. I worked as a Management Trainee for a year at {Company Name}. At {Company Name}, I gained vast knowledge and experience about supply chain management in an e-commerce field. I was also a part of the team that was responsible for planning and executing new inbound supply chain processes.

 

Working at your esteemed e-commerce organization is the dream of every person who wants to make a career in supply chain management. With my experience and skills, I will surely be able to add value to your business.

 

I request you to consider my application for the role. My resume and cover letter are attached to the email. Please refer to them for more information.

 

Kindly feel free to contact me for further discussions.

 

Thank You.

 

Yours sincerely,

{Your Name}

Mob: {Your Contact Number}

Email Id: {Your Email Address)

 

Job application letter sample – 13

Job Application for the post of (Write Desired Post Here)

Subject: Application for the Post of {Software Developer}

 

Dear Mr./Ms./Mrs. {Recipient's Name},

 

This is regarding your post on {Portal} about a vacancy in your company for the role of Software Developer. Please accept my application for the same.

 

Here is a brief about myself. I have completed B.Tech in Computer Science from {Institute Name}. I secured {Marks/Grade} in my final exams and passed with {distinction/Percentage}.

 

During my studies, I participated in various tech fests and also won a gold medal for creating an app from scratch in an inter-university tech competition.

 

I am confident that I have the skills to excel at your dynamic organization. I have always dreamed of being a part of your company due to the development opportunities you provide. I request you to give me an opportunity to learn and grow at your esteemed firm through this job role.

 

Please refer to my resume and cover letter, attached with the email, for detailed information.

 

Thank You.

 

Yours sincerely,

{Your Name}

Mobile: {Your Contact Number}

Email Id: {Your Email Address)

Job application letter sample – 14

Job Application for the post of (Write Desired Post Here)

Subject: Job Application for the Role of {English Teacher}

 

Dear Sir/Madam {Recipient's Name},

 

This is regarding your advertisement published in {Portal Name} regarding a vacancy for an English Teacher. I would be glad to apply for the role.

 

Teaching has always been my passion, and I have always been great with students. I have been a supervisor at {School Name} for 5 years. I have also taught class VI and VII for 2 years earlier. My qualification and experience match your requirements.

 

I have attached my resume for your consideration, and request you to consider my application for the role. If you find it suitable, please feel free to contact me at the below mentioned contact details.

 

Thank you.

 

Yours sincerely,

{Your Name}

Mobile: {Your Contact Number}

Email Id: {Your Email Address)

Job application letter sample – 15

Job Application for the post of (Write Desired Post Here)

Subject: Application for the Post of {Write Desired Post Here}

 

Dear Mr./Ms./Mrs. {Recipient's Name},

 

I am {Your Name}, and I would like to apply for the post of {Data Analyst} at your esteemed organisation.

 

I have 3 years of work experience at {Firm’s Name} where I helped the marketing team with useful insights into their customer base through data analysis. I am adept at data management software like MS Excel, SAS, and Visualr.

 

I have attached my detailed profile with this email, and I hope to work with you in the future.

 

Thank you for your time and consideration.

 

Yours sincerely,

{Your Name}

Mob: {Your Contact Number}

Email Id: {Your Email Address)

Job application letter sample – 16

Job Application for the post of (Write Desired Post Here)

Subject: Application for the Post of {Write Desired Post Here}

 

Dear Mr./Ms./Mrs. {Recipient's Name},

 

This email is in response to your job post about an opening for a Project Manager’s role at your firm. I would like to apply for the same.

 

My track record of completing every project within the given time and budget proves my efficiency as a Project Manager. I have worked extensively in the social sector as well as with corporate organisations.

 

My skills match your requirements well, and I have attached my detailed profile to this email for your consideration.

 

I hope to discuss this opportunity with you in person. Thank you for considering my application.

 

Yours sincerely,

{Your Name}

Mob: {Your Contact Number}

Email Id: {Your Email Address)

Job application letter sample – 17

Job Application for the post of (Write Desired Post Here)

Subject: Job Application for the Post of {Write Desired Post Here}

 

Dear Mr./Ms./Mrs. {Recipient's Name},

 

I am very interested in the position of Graphic Designer at your esteemed organization. I came across the position via your advertisement in {Portal Name}.

 

Currently, I am working with {Company’s Name}, and I have been handling a wide range of high profile projects. I have been working on Adobe Creative Suite for the last 4 years. Please find below a link to my portfolio.

{Insert link}

 

I am confident that my skills perfectly match your requirements. I have attached my detailed profile to this email for your consideration.

 

Thank you for considering my application. I hope you find it suitable so that we can arrange a meeting.

 

Looking forward to hearing from you.

 

Yours sincerely,

{Your Name}

Mob: {Your Contact Number}

Email Id: {Your Email Address)

Job application letter sample – 18

Job Application for the post of (Write Desired Post Here)

Subject: Application for the Post of {Write Desired Post Here}

Dear Mr./Ms./Mrs. {Recipient's name},

I would like to apply for the position of Social Media Manager at your esteemed firm.

I have been working with {Company name} as a {Designation} for the last {Number of months/years}. I have also been running my own blog page for the last 2 years. Here is the link for the same {Insert link}

I have a lot of ideas for your social media campaigns that I hope to discuss with you in person. I hope to get an opportunity to use my skills to help your company grow and develop my own skills at the same time.

Please refer to my CV for more information, which is attached to the email.

It would be great if you could arrange a meeting with me for further discussion.

Yours sincerely,

{Your Name}

Mob: {Your Contact Number}

Email Id: {Your Email Address)